HR and
Compliance is a big part to make an efficient apparel industry. Human resources
compliance department deals with several rules, employees’ legal right, laws
and acts to consider, such as the Fair Labor Standards Act, abuse and sexual
harassment, antidiscrimination laws, employee’s salary and many more. In export
garments manufacturing factory need to be 100% compliant to get order. HR is a
part of administration.
Job Titles of HR Compliance Department
Admin & Compliance
officer
Executive (HR & Compliance)
Assistant Manager, Manger
(HR & Compliance)
GM- HR, Admin and Compliance
Job
responsibilities of Garments HR Compliance Department
Developing, implementing and managing an organization’s
compliance standard.
Preparing and presenting clear and concise compliance
reports to the Board.
Interacting with regulators on compliance issues.
Coordinating efforts related to audits, reviews, and
examinations.
Program Prepare and keep the documentation related to
audit and compliance.
Assist in developing, implementing, maintaining and
reviewing of company policies, rules and regulations in compliance with all
applicable employment laws and regulations.
To monitor the floor for checking all kinds of compliance
issues.
To motivate the employees for maintaining all kind of
personal safety.
Train up all employees on all safety awareness issue; maintain
all kinds of training records.
To aware the employees regarding health and safety
issues.
Ensure the factories are compliance with social ethics
& health and safety requirements, etc.
To find out the non-compliance issues by the daily
monitoring & internal audit in the factory. Conduct internal audit in the
light of Labor Law, Factory Rules buyers COC & other national &
international legal instruments.
Monitor compliance certification BSCI, ICS, SEDEX, NEXT,
INDITEX, PRIMEMARK, ACCORD & Alliance etc. and handle their different
audits with requirements.
Maintain and implement Accord/Alliance (fire, electrical
& structural) standard for creating a safe working place.
Communicate, maintain, handle and implement all social
audits whether buyer & certification/membership audit as, ICS, SEDEX, NEXT,
INDITEX, PRIMEMARK, ACCORD etc.
Maintain every compliance mechanism/tools internally;
through weekly, monthly and yearly comparative statistical report & tools.
Give Suggestions to the management regarding several
important pronouncement and decisions of Law & other COC.
Conduct in house training for all employees on OH&S,
EMS, Fire Safety, Grievance etc. as advised by factory management,
To adopt, maintain and implement environmental, chemical
standard as, Higg Index for the sake of the organization in a sustainable
manner etc.
Conduct internal H&S and Environmental assessments in
a regular interval.
Review and update all legal documents/certificate/license
time to time by communicating with the specific authorities.
Update to management all compliance reports in regular
interval etc.
HR Job Functions/Activities in Textile and Apparel Industry
Coordinate
interview process.
Conducting appointment,
termination (closing) and in-service procedures
New employee
orientation.
Compiling,
sorting and generating periodic reports.
Scheduling and
coordination training and orientation sessions.
Attendance and
absent status management.
Maintain and Update
Employee Personal Files.
Assist to
coordinate Recruitment & Selection.
Manpower
Planning.
Management &
data entries into HRMS.
Handle Employee
Resignation, Exit Interview, Clearance, Closing Activation and Final Settlement
as required.
Handle disciplinary
matters, legal affairs & industrial relations related issues for all the
factories. -Authorized to sign all kinds of letters related with administrative
activities & disciplinary procedures.
Maintain employee’s (Factory) PF investment.
Performance Appraisal.
Confirmation,
Promotion, Increment and associate matters.
Employee
counseling.
Arrange all the
event management issues for the office in different occasion such as- Best
Employee, Birthday and Farewell Program.
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