DOCUMENT CHECKLIST FOR C&A ZDHC CHEMICAL MANAGEMENT AUDIT

DOCUMENT CHECKLIST FOR C&A ZDHC CHEMICAL MANAGEMENT AUDIT 

Required before Audit

1. Process/ Production Flow Chart
2. Wastewater treatment design drawing
3. Site drawings and Drainage layout
4. Chemical Inventory List
5. Facility’s water and energy consumption records, records/logs and invoices from the last 12 months

Required during Audit              

1. Business Registration/ License
2. Environmental regulations and legislation list, SOP for updating the list
3. Organization Chart
4. Environmental Committee (if any)
5. Name, title and contact information (phone and email) of all staff related to environmental management roles and for each person, description of responsibilities
6. Training record (topics including legislation/regulation updates, environmental, chemical)
7. Wastewater Management Records, applicable for both on-site/off-site ETP

                     a.Wastewater treatment contract and receipt

                     b.Violation listed on IPE website in the last 3 years and corrective action records

                     c.Remediation communication records between the facility and the on-site/off- site ETP

6. Effluent discharge monitoring data (quantity and quality)
7. Disclosed test results of waste water before treatment to the IPE DETOX platform
8. ETP designed capacity and actual daily capacity
9. Air Emission Records (diagrams of emission locations, air quality monitoring data, air emission treatment design drawing)
10. Solid waste tracking, disposal, contract & transfer invoice
11. Any relevant certifications (i.e. Environmental Management System, Energy Management System, BlueSign, STeP, etc.)
12. Greenhouse Gas (GHG) Inventory Report (if any) including description of the methodology used
13. Water balance analysis
14. Waste inventory by category including hazardous waste and relating invoices of contractor
15. Reports of Cleaner Production, or energy/water assessment
16. Standard for secondary discharge (if not included in legal requirement)
17. Chemical management policy and training record
18. Chemical risk assessment report
19. Chemical Balance Sheet (Chemical In/Out)
20. Restricted substance list (RSL) / Manufacturing restricted substance list (MRSL), including customer requirements
21. SOP and communication record to raw materials suppliers, chemical suppliers and any sub-contractors regarding MRSL with their commitment
22. Environmental violation tracking records of raw materials suppliers, chemical suppliers and any sub-contractors on IPE website and local government website (EPD)
23. Chemical suppliers’ affirmation of MRSL compliant chemicals

                                        a. Records of communication

                                        b. Purchase records

24. Chemical suppliers “positive list”
25. Test report of fabric and other finished products concerning RSL and MRSL compliance
26. Phase out plan/ targets of chemicals listed in MRSL
27. SOP on chemical mixing, handling and storage with listing compatibility
28. Personal protective equipment/facility purchasing and training record
29. Material Safety Data Sheets (MSDS)
30. Technical Data Sheets (TDS)
31. Emergency response and preparedness procedure including chemical spillages, pollution incidences and effluent treatment plant malfunctions
32. Material Balance (Raw Material In/ Finished Product Out)
33. Raw material purchasing records and origin report
34. Occupational disease (including remedy) and accident log book

Collected from
http://compliancemenu.com